Calendar & Policy Information

The FSU Libraries calendar

Table of Contents:

Logging in Create an event Edit event Delete an event Adding Images Flickr Image Copyright Import all events into a Microsoft Outlook Calendar Import all events into a Google Calendar

 

Instruction guide: How to add events

Introduction to the Calendar:

The public calendar: The FSU Libraries public events calendar may be found at http://www.lib.fsu.edu/today/ It is also linked with the words <Calendar> on the FSU Libraries home page.

The staff calendar: The staff calendar can be reached by a link labeled <Staff> on the right hand side of the public calendar page.

Individual Department Calendars: From the staff calendar page, links in the right hand side go to individual department calendars.

You are ablt to create an event or show off your services by adding to the calendar. It's quick and easy, and anyone working at University Libraries has permissions. The items also show up on our mobile site.

Logging In:

1. Go to http://www.lib.fsu.edu
2. Click the link for <Calendar> in the first column of links.
3. Click the link for <Staff login> on the right hand side of the screen (or at the bottom of any calendar page).
4. Log in. Your Username is your email address. If you do not remember your password, or signing in for the first time, Click on "Lost Your Password". A new one will be sent to you via email withing a couple of minutes.
   

Creating an Event:

1. Prepare and have the following ready:
   1. Name of event
   2. Date and time of event
   3. Location of event
2. log in.
3. After you are logged in, look in the menu bar across the top and select <Events>. In the drop down menu select <Add Event>.
4. Fill in all of the fields:
   1. <Title>
   2. <Description>This is very important. Be very descriptive. (check your spelling too). Put time and location here.
   3. <Event Date> change to the date of your event
   4. <State Time> <End Time> change to your time
   5. <Event Registration> (optional. If you have a small room and can only accommodate a certaing number of people, then use this option)
   6. <Event Settings>
   7. <Categories> Check as many categories as apply.
      1. If the event is public, make sure to check the tab for <public>.
      2. If the event is for staff only and internal, make sure to check the tab for <staff>.
      3. Never choose the hours category. This is used by Dan Schoonover and his staff exclusively.
   8. <Location Information> Select from pre-filled locations, or enter your own. (If you use a prefilled location, then include room number or any more specific info in the <Description> section.
   9. <Event Contact Info> Type the contact person, then their email address. For example Trip Wyckoff twyckoff@fsu.edu.

*

For the location NEVER use hours!

• Edit an event that already exists:

• Use the calendar to find the event you want to edit. Keep that browser window open, so you can use it find the event in the calendar admin.
• In a separate browser window, go to the Edit Event page: http://www.lib.fsu.edu/calendar/admin/index.php?com=eventsearch&sID=1
• Search for the event you need to edit. Use that first tab you opened, which shows the original event to help you search and then to compare to what you find so you know you have the correct event.
• Make edits.
• Scroll down to the very bottom of the page, and click <Save Event>.
• Refresh the browser page for the event, and check that the event description is now correct.
• Delete an event:
  • Use the calendar to find the event you want to delete. Keep that browser window open, so you can use it find the event in the calendar admin.
  • In a separate browser window, go to the Delete Event page: http://www.lib.fsu.edu/calendar/admin/index.php?com=eventsearch&sID=2
  • Search for the event you need to delete. Use that first tab you opened, which shows the original event to help you search and then to compare to what you find so you know you have the correct event.
  • Check the box next to the event you want to delete. Note: Because you cannot view the event as you delete it, it is a good idea to first edit the event and change the name to read "delete me". Then use these directions to delete that very obviously named event.
  • Click the button at the bottom of the screen that reads "Delete Selected Events".
• Adding images:
  • Click the image icon
  • Find the URL for the image you want. (See Getting an Image URL.)
  • Fill in the blank for <Image Description>. Blind persons or people with vision problems use a special browse called a screen reader to view web pages. This browser will read aloud what you type in the <Image Description> blank, so your description should have the same message as you picture.
  • Click <Insert>.
  • After inserting the picture click on the tab "Appearance" change verticle space and horizontal space to 10 each. Alignment> change to Left. This will set the picture and align it within your wording
  • Please make sure your images are not too large. Keep them under 500 px wide and 72 or 96 ppi jpegs.
  
  
• Getting an Image URL from Flickr:
  • Go to www.flickr.com and log in or create an account.
  • Upload the picture to Flickr.
  • Click to the photo you want to use.
  • In the menu along the top of the photo, click <Actions>, in the drop down menu click <View all sizes>.
  • Select the size of image you want to show up in your event or news item
  • Right click on the image. A menu appears. Select <Copy Image Location>.
  • Paste this in as your <Image URL>.
    • Tip: "Non-Commercial" may not mean what you think it
      means. Do not automatically assume that all university activities
      are non-commercial. You might have to use material which is
      licensed for commercial reuse, depending on what activity you are using the image for. Google around a little bit so that you understand what the term "commercial" means in copyright law.
  
  Handling Copyright Clearance using Google Image search:
  • Go to Google.
  • Click "Images" along the top of the screen. This will take you to Google Image.
  • Just to the right of the search bar, click "Advanced Image Search."
  • Use the drop down menu way at the bottom of the advanced search screen. In this drop down menu, choose the type of use you want a license for.
  • Select an image you like.
  • Click to the page with that image, and double check that the person has licensed the image to give you the permissions you want. You need to make sure that (A) the person owns that image, and (B) the person intends the license to apply to the image and not to something else. For example, if a person licenses a blog for reuse, then posts comments about other peoples' fashion photograph, then the person cannot give you permission to use those photographs.
  • Once you check that you have permission, go ahead and use the image.
  • Print a copy of the web page showing the Creative Commons license. Print this to pdf, and save it with a copy of the picture you chose to use. Store these two files in the same place where you store the advertisement or other material you are using.
• Importing all the Calendar events into Microsoft Outlook:
  • Click this link: http://www.lib.fsu.edu/calendar/events/link/iCalendar.php
  • Choose <Open With>. Then, in the drop down menu, make sure <Microsoft Outlook> is selected.
• Importing all the Calendar events into Google Calendar:
  • Click this link: http://www.lib.fsu.edu/calendar/events/link/iCalendar.php
  • Choose the button for <Save File>.
  • Save the file to your computer, and remember where you saved it.
  • Go to Google Calendar.
  • On the lefthand side of the screen, near the very bottom, click the link for <Add>.
  • A menu pops up. On this menu, select <Import Calendar>.
  • Browse on your computer and find the file you just saved.
  • Look at Google's option to select what calendar you are importing these events into. Be intentional about where you import the events, because once they are dumped into the Google calendar, they are stuck there. Web Development recommends that you create a calendar specifically for FSU Library events, then regularly delete that calendar and import an updated batch of events from the FSU Libraries website.