Collection Development and Resource Sharing Conference

The Florida State University and the Panhandle Library Access Network (PLAN) will be hosting a conference on collection development and resource sharing in libraries on March 26-27, 2009 at the Florida State University Alumni Center. A pre-conference on E-books will be hosted at the same location on March 25.

About the CDRS Conference
About the E-Book Pre-conference
CDRS Program Schedule
Conference Registration
Hotel Information
Members of the CDRS Steering Committee
Presentations
Comments and Suggestions

If you have any questions, please contact Roy Ziegler at 850-644-3022.

About the Conference

In January 2007 a Collection Planning Committee task force was charged by the deans and directors of Florida’s statewide Council of State University Libraries (CSUL) to explore challenges and opportunities for building library collections in the digital age based on the Janus Conference held at Cornell University in October of 2005.

Janus Challenges

At that conference Ross Atkinson presented the major components that were critical for academic libraries to have a sustainable future:

Coordinated retrospective conversion of print collections (Recon)
Acceleration of transition from print to electronic collections (Procon)
Importance of defining and building core collections
Expansion of library partnerships and redefinition of the library marketplace for the licensing of electronic resources
Development of mechanisms to archive print and digital content
Creation of an infrastructure for alternative channels for scholarly communication.

For additional reading on the Janus Conference, refer to the following article by Ross Atkinson, “Six Key Challenges for the Future of Collection Development,” Library Resources & Technical Services vol. 50 (4), p.244-251.

State of Florida Efforts

Currently there are six statewide CSUL task forces working on the Janus Challenges with the goal of enhancing our ability to develop and share collections, practices and ideas beyond our individual institutions. The goal of the CDRS Conference is to expand this collaborative discussion to all academic institutions and research libraries within the State of Florida and the Southeast region. Individuals and groups from Florida and neighboring state universities, community colleges, and private institutions are encouraged to participate.

E-Books Summit Pre-conference

Date: March 25, 2009
Time: 9:00am – 5:00pm
Title: “E-Books: The Past is Not the Future”
Registration: CLOSED

If you have any questions about the preconference, please contact Claire Dygert.

Background & Program Description

Until recently college and academic libraries offered E-Books to patrons on a somewhat limited basis. Usually E-Books have been acquired through expensive bundled packages that included many titles with limited use for academic research. If E-Books were selected individually, it meant negotiating complicated license agreements with E-Book publishers or aggregators. For years many library patrons have expressed their frustrations when using E-Books, especially as they navigate non-user friendly platforms and deal with copyright and printing restrictions.

Fortunately, this landscape seems to be changing. E-Book publishers and aggregators are improving the accessibility of platforms, easing printing restrictions, and are offering increasing numbers of academic and university press titles in a timely manner. In turn, if academic libraries want to boost E-Book use they must license more user-friendly platforms, market the E-Books so their patrons will have a better idea of the improved content now available, and provide training to show patrons how to find and use the E-Books.

College and academic libraries in the state of Florida are experiencing cuts in operations and lean materials budgets, thus more than ever are considering sharing content management and license agreements for E-Resources. This collaborative model incorporates E-Books, whether arranged and acquired from publisher, aggregator, or book vendor. If successful, academic libraries collaborating in shared E-Book purchases would expand coverage of content, the number of users with access to the titles, and reduce costs by eliminating duplication.

This two-part program will begin with a series of focused exploratory discussions on the positive and negative aspects of E-Books, with the goal of developing a collaborative E-Book purchasing model that could effectively be employed by the college and academic libraries in the state of Florida. Topics and issues to be covered include E-Book selection, marketing, and discovery, as well as the training needed to create a successful E-Book program. In the second part of our program, we’ll meet with an E-Book aggregator, an E-Book publisher, and a Book Services Vendor to discuss how they could work with the model(s) developed in our earlier session.

Collection Development/ Resource Sharing Program Schedule

Day 1 -- March 26

8:30-9:00 Registration and light refreshments
9:00-9:10 Welcome and Introductions
9:10-10:15 Keynote Speaker -- Bonnie MacEwan, Dean of Libraries Auburn University
10:15-10:30 Break
10:30-11:30 Small Group Sessions:
- Janus Challenges Updates -- Michael Arthur (UCF)
- Orange Grove Project -- Susie Henderson (Florida Distance Learning Consortium)
11:30-1:00 Lunch on your own
1:00-2:15 Plenary 1 -- Statewide Digitization Projects
Priscilla Caplan (Florida Center for Library Automation) and Sue Medina (Network of Alabama Academic Libraries)
2:15-3:15 Small Group Sessions:
- Intra-State Latin American Studies Collection Development: Sarah Buck Kachaluba (FSU), Meiyolet Mendex (Univ. of Miami), Richard Phillips (UF), Gayle Williams (FIU)
- Collective Collection Development and End User Perspective – Connecting Users to Collections
3:15-3:30 Break
3:30-4:45 Plenary 2: Statewide Licensing Among Academic Library Types: Claire Dygert (Florida Center for Library Automation), Melvin Davis (College Center for Library Automation) and Betty Johnson (Stetson University)
5:00-7:00 Reception
7:00 Dinner on your own

Day 2 – March 27

8:30-9:00 Meet and greet with light refreshments
9:00-9:10 Welcome back
9:10-10:15 Keynote Speaker -- Tom Sanville, Executive Director of OhioLink
10:15-10:30 Break
10:30-11:30 Small Group Sessions:
- Scholarly Communications from a Teacher and Publisher Perspective: Mark Riley (FSU and American Physical Society)
- Statewide Archiving and Storage Facilities: Ben Walker (UF) with Tom Sanville
11:30-1:00 Lunch on your own
1:00-2:00 Roundtable Discussions for All Janus Challenges (Recon, Procon, Core Collections, Licensing, Archiving, Scholarly Communications)
2:00-2:50 Plenary 3: Academic/Research Library Administrators Discuss Cooperation: Bill Garrison (USF), Jonathan Miller (Rollins College), Janice Henderson (Northwest Florida State College), and Mark Flynn (State Library of Florida)
2:50-3:00 Closing thoughts

Conference Registration

Pre-Registration $90 (deadline March March 20, 2009)
Onsite Registration $140

Registration is limited to 200.

Also, consider registration for E-Books Pre-conference.

Hotel Information

Fairfield Inn Tallahassee North I-10
3211 North Monroe Street
Tallahassee, FL 32303
Reservations must be made by February 28, 2009
(850) 562-8766
Ask for “FSU Library Conference” - - $129.00/night

Rooms available beginning March 24th

Driving Directions:
From Airport: Take Airport Road to Capital Circle going North to I-10.
Take I-10 East to Exit 199. At this exit make a left onto N. Monroe Street.
Hotel is on the right about 1/2 mile.

Residence Inn Tallahassee North/I-10 Capital Circle
1880 Raymond Diehl Road
Tallahassee, FL 32308
Reservations must be made by February 28, 2009.
(850) 422-0093
Ask for “FSU Library Conference” - $89.00/night

Rooms available beginning March 24th

Driving Directions:
From Airport: Turn left out of the airport; follow signs to I-10 East. Take the onramp to I-10 East.
From I-10 - Take Exit 203 (Thomasville Rd.) Go straight through the light. Hotel is 1/2 mile on left.

Hampton Inn – Tallahassee - Central
2979 Apalachee Parkway
Tallahassee, Florida 32301
Reservations must be made by February 28, 2009
(850) 309-1300
Ask for “FSU Library Conference” - $139.00/night

Rooms available beginning March 24th

Driving Directions:
From Airport: Turn left out of the airport; follow signs to I-10 East.
From I-10, go to EXIT 209A (90 WEST). Drive about 4.6 miles to 319 SOUTH (CAPITAL CIRCLE). Turn left, go 2 miles to APALACHEE PKWY, turn right. The hotel will be 1/4 MILE down on the left.