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Research Funder Public Access Policies

In February 2013 the White House Office of Science and Technology Policy (OSTP) issued a policy memorandum directing federal agencies to develop plans to make the publications and data resulting from federally funded research freely available to the public. Agencies have begun releasing thier plans, many of which include a new requirement for data management plans (DMP) as part of the proposal process.

University Libraries Data Services Team and the Office of Scholarly Communication have compiled a summary table of the agencies that have made their implementation plans public, followed by links to the plans. Brief summaries of the proposed solutions for providing public access to articles (A) and digital data sets (D) are below.

 
Agency Article Solution (A) Article release time period Data Solution (D)
AHRQ PubMed Central 12 months Commercial repository, yet to be named*
ASPR** PubMed Central 12 months Scientific data repositories, data.gov data registry*
CDC** CDC Stacks, using NIHMS submission system 12 months Multiple solutions + data registry
DOD Defense Technical Information Center (DTIC) 12 months No specific solution*
DOE Public Access Gateway for Energy and Science (PAGES) 12 months Varies by office*
DOT N/A N/A To be released
FDA** PubMed Central 12 months Disciplinary data repositories, where available*
NASA NASA branded PubMed Central portal 12 months NASA archives, or other repository*

NIST

N/A N/A data.gov registry of datasets, Developing a Common Access infrastructure*
NIH** PubMed Central 12 months

Multiple solutions + Data Discovery Index

NSF Public Access Gateway for Energy and Science (PAGES) 12 months Scientific data repositories, specific to be determined
USDA USDA public access archive system (PubAg) 12 months USDA registry of datasets, other repository options*
USAID N/A N/A USAID repository: Development Data Library, or other
VA PubMed Central 12 months N/A
*Will require data management plans (DMPs)
** Exploring a data commons solution through the Health and Human Services division. Additionally, data management costs may be included in the budget.
 
 
(A) Authors will be required to deposit publications in the PubMed Central database.
(D) DMP required. Data will be submitted to a commercial repository.
 
 
(A) Authors will be required to deposit publications in the PubMed Central database.
(P) DMP required. In-scope digital scientific data sets resulting from research projects must be deposited in a recognized scientific data repository capable of long-term preservation of the data and open access to the public within 30 months from the creation of the data set or upon publication of a peer reviewed publication based on the data set, whichever is sooner. Additionally, a metadata document  for the data, using common core metadata, must be submitted to ASPR, and will be made publicly available on data.gov, and other appropriate sharing locations such as phe.gov. Also, new awards will not be given unless terms of previous awards are met, including the conditions detailed in data sharing and management plans.
 
 
(A) Authors must submit final, peer-reviewed journal manuscripts to the CDC Stacks repository using the National Institute of Health Manuscript Submission (NIHMS) system, upon acceptance of the manuscript.
(D) DMP required (Appendix B of the above linked document, will eventually be electronically fillable). Minimal data must be released at the time of article publication, with more detailed data released according to CDC standard research data release timeline; all data intended for release, regardless of publication, should be made accessible within 30 months of the end of data collection. Researchers should use the repositories available to them, including the National Center for Health Statistics (NCHS) or CDC WONDER; other options are under development.
 
 
(A) Authors must submit final, peer-reviewed journal manuscripts to the Defense Technical Information Center (DTIC) system upon acceptance for publication.
(D) DMP required. Digitally formatted scientific data sets should be stored and publicly accessible to search, retrieve, and analyze; publicly releasable primary data, samples, and other supporting materials created or gathered in the course of work should be publicly accessible at no more than incremental cost and within a reasonable time.
 
 
(A) Discoverability and access to version of record publications will be made possible through the portal and search interface tool, the Public Access Gateway for Energy and Science (PAGES), and in cases where the publisher-hosted version of record is not publicly accessible, the DOE will provide access to accepted manuscripts in publicly accessible repositories, of which the DOE’s OSTI repository may be one.
(D) DMP required (templates). Different offices will have different requirements for storage and public access link, notably the EERE which has not yet released its requirements.
 
 
(A) This document does not address publication of major research findings.
(D) A plan for data is to be released in early 2015, with a target implementation of October 2015.
 
 
(A) Authors will be required to deposit final peer-reviewed versions of articles in the PubMed Central database.
(D) DMP required. Researchers are expected to make data accessible in discipline specific repositories, where available, at the time of article publication.
 
 
(A) Publications will be made available through a NASA-branded portal to the National Institute of Health’s PubMed Central ® (PMC) platform, following the NASA-sponsored author’s submission of an exact copy of the as-accepted manuscript or the publisher-transmitted copy of the Version of Record.
(D) DMP required. The requirement for public access to sharable data may be met by including data with the publication as supplementary material, through NASA archives, or through other means, and means of access should be indicated in the published article.
 
 
(A) Authors must submit final, peer-reviewed journal manuscripts to PMC.
(D) DMP required. While data may be deposited in any of the many already existing public repositories, using community standards of data collection and description, NIH is also funding the development of a data discovery index, and will continue to explore the development of a data commons.
 
 
(A) Not addressed
(D) Metadata for existing data is being registered at http://www.data.gov. NIST is developing and validating a Commerce Interoperability Framework (CIF) Reference Architecture for data distribution.
 
 
(A) Authors must submit either the final published version of the article, or the peer-reviewed journal manuscript to PAGES, no more than 12 months after publication.
(D) DMP required. All data resulting from the research funded by the award, whether or not the data support a publication, should be deposited at the appropriate repository. 
 
 
(A) N/A
(D) Section 579.3.3 of the report linked above describes the Development Data Library (DDL) as one part of the strategy to increase public access to data. Researchers may submit data to DDL, or if it is submitted to another repository, they “must submit a notice to the DDL, providing details on where and how to access the data, in accordance with the instructions found at www.usaid.gov/data.” 
 
 
(A) Effective January 2016, authors of publications accepted for publication on or after this date will submit to the USDA public access archive system (PubAg) all final peer-reviewed journal manuscripts once the manuscript is accepted for publication, or the final published article, provided the author has the right to submit the published version.
(D) Phased approach, with mainstream implementation targeted for 2016-2017 and DMPs to be required, likely starting January 2016. USDA will support a registry of datasets, and are continuing to explore other repository options.
 
 
(A): Authors will be required to deposit publications in the PubMed Central database upon acceptance of publication, and make available within 12 months of publication.
(D): There is no information available with regard to making funded research data publicly accessible.
 

Resources at FSU

University Libraries Data Services Team and Office of Scholarly Communication are available for consultations on data management planning and compliance with these policies. We are also working in tandem with the Office of Research Compliance Programs and individual grants analysts at the department level. 

Email: lib-datamgmt@fsu.edu or contact the librarians below.

micah vandegrift

Micah Vandegrift
Digital Scholarship Coordinator
mvandegrift@fsu.edu

renaine julian

Renaine Julian
Data Research Librarian
rjulian@fsu.edu

 

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