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Monograph Review Project

September 17, 2021

Presentation to the Faculty Senate, October 20, 2021

Project History

The FSU Libraries recently completed a year-long review of the circulating monograph collections. As part of that project, we updated our foreign and domestic approval plans to better align with current curriculum, research, and information needs of the academic departments across the university.

Now, in consultation with the Faculty Senate Library Committee, we are undertaking a monograph withdrawal project for the general collections in Strozier Library, the Dirac Science Library, and our remote storage facility. The goal of withdrawing select materials is to provide access to the most relevant print materials, maintain the usability of open stacks areas, and ensure space for future growth (we add approximately 8,000 new print books each year).

Criteria for Considering Withdrawal

Using a collection analysis tool shared by member libraries of the Eastern Academic Scholars’ Trust (EAST), we established the following criteria to create lists of titles to consider for withdrawal:

  • Items that were added to the collection before 2010
  • Items that were published before 2010
  • Items that have not circulated since 2010
  • Items with more than 50 US holdings (available through Interlibrary Loan)
  • Items with at least two retention commitments in Florida (available through UBorrow)
  • Items that have at least one other retention commitment in EAST (available through Interlibrary Loan)

EAST is a consortium of 82 academic and research libraries working together to make retention commitments on over 9 million scholarly monographs. EAST is a project that is improving the way we analyze and manage collections. 

The Guidelines for Deaccessioning University Libraries General Collections has recently been updated and vetted by the Faculty Senate Library Committee. All withdrawn items will be available through both the State University System's UBorrow service and Interlibrary Loan (ILL).

Invitation for Faculty to Participate

Lists of titles to consider for withdrawal

Subject librarians have been reviewing the lists for items to retain, and we now invite your participation. Please share with us your feedback before June 1, 2022 if you would like for withdrawn books to be transferred to your academic department OR if you would like for the Libraries to retain any titles. The Libraries may not transfer state property to individuals for their personal collections. 

Instructions for providing feedback:

  1. Review the title lists that are of interest to you.
  2. Make a copy of the spreadsheet(s)
  3. Highlight the titles that you wish to be transferred to your department or to be retained in the library collection
  4. Email the spreadsheet(s) to with a written request to either transfer ownership to your department or to retain the items in the collection

If you have already submitted feedback, you do not need to so again. We appreciate your cooperation. If you have any questions, please reach out to your subject librarian.


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