Special Collections: Duplication Form

A Special Collections & Archives staff member will be in contact to discuss potential delivery dates. We try to fulfill all requests within 14 business days; however, it can take up to 30 business days based on staff availability. If you have a request which needs to be expedited, please make that clear on your request form. We cannot guarantee we will be able to meet that request but will try to do so.

Please be aware that in order to ensure the long-term preservation of our materials, Special Collections & Archives reserves the right to limit the number of copies made, to select the method of duplication, and to decline to make copies of, especially fragile or important items. Patrons are limited to requesting up to 200 pages from manuscript collections and up to 5 books per semester. Also, due to copyright restrictions, even if using for educational/research purposes, no more than 30% of a book, journal, manuscript collection or other work may be requested. Special Collections & Archives staff will be in touch if there are questions regarding these limitations and your request.

We deliver requested files via email or NiFTy, the FSU file transfer system. If you need an alternative method of delivery, please note that in your form.

All files digitized will be deleted from our server three months after delivery. Please make sure to back up your files.

If you have any questions about this form, call (850) 644-3271 or email Special Collections (lib-specialcollections@fsu.edu).


Purpose of Production
Image Resolution
  • High-resolution Images: High-res images will be 400 PPI (pixels per inch) at original size or higher. These images are suitable for professional printing, for publications, and for analyzing close-up details. File sizes of high-resolution images will be larger than those of low resolution.
  • Low-resolution Images: Low-res images will be 300 PPI at original size or lower and are suitable for most research purposes. These images may be in color or greyscale and a slight reduction in image quality may occur. File sizes of low-resolution images will be smaller than those of high resolution.
Photocopies: If digital images are not preferred, photocopies of certain requested material can be provided. Photocopies are suitable for quick reference material and if high image quality is not necessary. If a photocopy of an image is preferred, please ask a Special Collections & Archives staff member for assistance.
Collection Name/Book Title MSS, Box, Folder # / Book Call # Brief Description of Material / Page # / Other Notes
Warning Concerning Copyright Restrictions The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specific conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement. This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.
Yes, I understand I am requesting copies of the materials listed and agree to handle them in accordance with all the conditions specified on this form. I accept full responsibility for any copyright infringement or other legal issues that may arise from making use of these copies.
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