Ensure Equitable Access to Information

Open Scholars Project

Open Scholars Project (OSP) is an informal forum for FSU researchers and scholars to learn about and share their experiences with open publishing, open source code and open data across subject areas. The OSP aims to create a group that is action-oriented and supportive in bringing faculty and early career researchers, including postdocs and graduate students together. University of Wisconsin at Madison, North Carolina State University and Utrecht University have created similar communities of practice for open access.
Initiative Leads
Camille Thomas
We held virtual and hybrid events in 2022 (FY22-23). Hybrid events were catered and we created wearable buttons, which we sent to members to promote the group. We also began planning a symposium and fellows program, which have been postponed.

We still have regular attendance of approximately 10 - 15 people for the monthly meetings. We created a code of conduct, email listserv and organized a tour of the Mag Lab ( one of our most engaged partners). A researcher from the Mag Lab joined our organizing taskforce. We also brought in speakers for the events during Open Access Week.

We are still in the planning stages for the 'project seed' funding. After the new Open Science Librarian joined and consulting with the finance team about allowable expenses, we want to move to an emphasis on personnel similar to the data fellows program before coordinating with centers and partners who've shown engagement. We also learned people attend based on the topic, which was not fostering interdisciplinary community and attendance was beginning to dwindle, so we decided to move to a semester schedule instead of monthly and hold symposium featuring multiple topics and invite members of the community using open data.

Internal Communications Team

Our initiative is to improve internal communication within the library. We hope to understand our current environment, develop recommendations for better information sharing, and to reinforce good communication policies and practices.

We also hope to understand how internal communication is perceived, used, and preferred. By doing so this will help streamline and facilitate stronger communication between units, departments, and the libraries as a whole.
Initiative Leads
Courtney Felder, Meagan Bonnell, Liz Rodriguez
To date we have implemented effective methods of communication and sharing information. This includes tools such as SharePoint, OneDrive, the Wiki, Teams and the Employee Newsletter. In addition we have completed the following:

Created the Internal Communication Guidelines for the library and continue to evaluate as needed.

Hosted a Wiki Edit-a-thon in the fall.
Administered the Internal Communication Survey in the fall. From the survey results we completed the Internal Communication Review and presented our findings to LibTeam. In this review is where we stated out our recommendations on how to improve internal communication.

ICT is currently working with a member of the WebDev team to implement and update SharePoint.

Wifi Hotspot Pilot Project

This initiative would provide ten Wifi hotspots from Mobile Citizen to make available for checkout to students through the ASD Tech Desk for a period of three days. During the pilot timeframe, we will evaluate the need for hotspots based upon demand (and other data), and also conduct a benchmarking analysis of supply/demand and policies/procedures with comparable institutions. Based on the results of this pilot project, the sponsors will recommend if it is feasible to add this as a permanent library service and reach out to partners across the institution to expand the program.
Initiative Leads
Louis Brooks, Head of Systems, Digital Infrastructure
Jeff Hipsher, Head of Access Services & Delivery
April Lovett, Academic Health Data Services
Jonathan DaSo, Modern Languages & Linguistics Librarian
Lindsey Wharton, Extended Campus and Distance Services Librarian

The Human Library Project

The Human Library Project consists of individuals of various backgrounds that make themselves readily available to scholars on campus, as a “book” to be checked out and interviewed as a means of exploring diversity through open minded conversation. The goal of the Human Library Project is to provide a safe space for our scholars to gain perspective and understanding of individuals with unique experiences and stories. Many university libraries across the world are hosts for the Human Library, see FAU’s example.
Initiative Leads
Priscilla Hunt, former Government Information Specialist
We have successfully acquired licensing to host the event. Additionally, we have selected "books" for the event and have started the training process. The event was a success.

Supporting 3D and Immersive Scholarship @ FSU Libraries

This initiative is for the expansion of support for immersive scholarship on campus–this includes research and teaching that utilizes 3D data through the forms of 3D printing, virtual reality, augmented reality, and interactive 3D publications. Funding has been allocated to allow hiring a graduate assistant to help with development of workshops and 3D/VR models.

For several years, the Office of Digital Research and Scholarship (DRS) has collaborated with faculty and students on finding, evaluating, and implementing digital tools and technologies into their research to create innovative scholarly outputs. One version of this support includes consultation and partnership on immersive scholarship such as 3D printing and virtual reality. This new initiative provides additional resources to strengthen research support for the use and application of three-dimensional data, and the technologies that generate and utilize it, throughout all stages of the research cycle. This initiative adds a graduate research assistant to supplement the current faculty librarian and the technology available for this work: a pair of FDM 3D printers, a high-resolution SLA 3D printer, a high-powered desktop workstation, and a high-powered laptop/3D scanner combination. These services are housed in the R&D Commons, a space in the basement of Strozier Library which provides a space for workshops and consultations.

An overarching outcome for this project will be an increase in the facility with which FSU researchers can utilize 3D data in their research. This initiative will contribute to this by assisting research partners in developing 3D objects and scholarly outputs that utilize them. It will also foster a collaborative environment on campus, and build an interdisciplinary community of practice by developing and hosting workshops, tutorials, and events such as symposia to share skills and knowledge across campus.
Initiative Leads
Matt Hunter, Digital Scholarship Librarian
This year, we have launched our Photogrammetry Institute event series, continued to deepen research partnerships with researchers in departments across campus, and streamlined our services to emphasize community building and research support while maintaining our consultation services, and offloading production services that fit better within other campus departments. We also officially sunsetted our 3D printing services and began to focus on building community with the Innovation Hub and Research Computing Center to better coordinate services across campus. To date, we've hosted two very successful Photogrammetry Institute events of a planned seven events this semester, and collaborated with scholars in the Art History department to produce a publication at https://manifold.lib.fsu.edu/projects/ucla-guidebook. We also contributed expertise in 3D printing services for researchers in the Art History and Biomechanical engineering departments to contribute to two forthcoming publications. Additionally, we have made great strides in fostering a community of practice around photogrammetry and immersive media across campus through our Photogrammetry Institute and related marketing and outreach strategies, resulting in project consultations with several new research partners.

Over the last six months, the graduate assistant hired as part of this initiative has made great progress in developing the skills and learning the technologies involved in the role. Progress has also been made in the expansion of DigiNole’s capability to preserve and present 3D models through library-hosted services. This has resulted in a prototype 3D model viewer that is under assessment for full implementation. The team has also begun to gather materials for the development of documentation and policy for the next stage of this project.

Research Data Instruction Infrastructure Pilot Project

As research data instruction has become a priority for the library there is a need for a technical infrastructure to support these efforts. This proposal is to develop a pilot project to test the feasibility of a virtual desktop infrastructure based on our existing virtual scientific desktops for use in data instruction classes taught by our library faculty. This will include both the virtual hardware, software and storage that is needed for students to access and manipulate research data. By using a virtual environment this will enable our faculty to use this in any of our classrooms.
Initiative Leads
Louis Brooks, Head of Systems Digital Infrastructure
Kelly Simon, Systems Administrator
January 2022
A small working group has been working on use cases, design specifications, and proof of concept testing. The approved hardware has been purchased and installed for data storage. The next steps will include internal testing and live testing in a classroom setting.

Project Enhancement Network & Incubator (PEN & Inc)

The digital project incubator will provide targeted support to a limited number of faculty and student projects in digital humanities and digital scholarship. This incubator program will allow the Digital Humanities Librarian and Digital Scholarship Librarian to provide targeted support to 5-10 members of the university community each semester (10-20 over the course of an academic year). This support will help these community members kickstart their digital projects. Project support funds will be provided to these incubator participants so they can purchase goods and services to enhance their projects or present their nascent projects at conferences to enhance the reputation of the university in digital research. This program will synergize with the CreateFSU strategic initiative, as each incubator participant will be given a CreateFSU account to build up the web-presence of their digital projects.
Initiative Leads
Sarah Stanley, Digital Humanities Librarian
Matt Hunter, Digital Scholarship Librarian
In the past year, we wrapped up our 2021-22 cohort with a recognition event and projects showcase. Additionally, we accepted 15 new members to the 2022-2023 cohort. The current cohort is the largest cohort to date, with the broadest representation from different departments and colleges. The largest milestone we achieved was welcoming the largest cohort to date. Additionally, we were able to welcome participants from the Colleges of Arts and Sciences, Fine Arts, Music, Engineering, Education, Entrepreneurship and others.

The Incubator initiative leads put out a call for proposals in Fall 2021 and have selected the first cohort. The group is now in the process of building their websites, meeting as a group to discuss progress, and supporting each other in developing their projects.

Library-Wide Professional Development

This initiative will establish a lasting professional development group that spends dedicated time to creating, providing, and facilitating professional development opportunities library-wide. Through programming and sub-committee work this group hopes to enhance professional development across the Libraries. The group will send out a yearly survey to assess professional development interests and needs throughout the library and plan out action-oriented steps to fill those gaps.
Initiative Leads
Nikki Morse, former Event and Marketing Manager
Kelly Grove, GIS and Earth Sciences Librarian
Susannah Miller, Associate Dean of Administrative Services
*We held several programming and development opportunities despite obstacles presented by the pandemic, limited budget and time constraints. Those opportunities included revived Lunch and Learns, several successful Staff Mentoring Cohorts and our first library-wide team building activity, the Holiday Office Decor Contest.
*We elected new staff and faculty co-chairs to lead the group (Shaundra Lee, Staff Co-Chair and Alex Chisum, Faculty Co-Chair).
*Restructured some of the sub-committees (i.e. OPS/FWS Professional Development) for productivity and new leadership throughout."
*Mentor/Mentee program is still going strong after nearly three years. Spring 2023 class had 12 matches which is highly significant especially for our non-faculty library employees.
*Hosted a special talk on Academic Library Burnout that was very successful, with over 60 library employees attending and providing positive feedback
*Held the first Holiday Office Decor contest with a pizza party and donut party for the prize. The contest fostered camaraderie, teamwork and a sense of pride in work area and accomplishment.

*Multiple Professional Development Days (2020 and 2021 virtually) and other professional development programs have been hosted in partnership with Faculty Professional Development Research and Travel committee, Diversity and Inclusion committee, and the Internal Communication Team.
*A staff mentorship program has been established and is available to all Libraries employees.
*A line of communication has been established between all professional development-related programming in the library. Semesterly meetings are held with leadership of multiply committees to unify professional development programming throughout the Libraries.

Library New Employee Onboarding

This strategic initiative will create a group charged with organizing and implementing an on-boarding process for new Libraries faculty and staff. This includes the creation of a workflow that helps new employees understand how the Libraries work, who we are, and how we communicate. While there is a goal to create a comprehensive workflow for new employees and their supervisors, this will also create a positive experience while they adjust to their new working environments and colleagues.
Initiative Leads
Jessica Barmon, Web Services Librarian
Sarah Miller, former Administrative Specialist
Susannah Miller, Associate Dean of Adminstrative Services
Louis Brooks, Head of Systems Digital Infrastructure
Mallary Rawls, Humanities Librarian
Theresa Haworth, Administrative Support Assistant
We have established the needs and uses cases for new employees, which allows to address where to begin. We also have gathered research on other onboarding procedures to get an idea of what we want to focus on. However, due to a significant number of transitions, and summer break weeks, we have decided to take a break until September, where we hope schedules will stabilize. Several of our groups member also resigned and we do not have a group makeup reflective of the users, so we hope to add more members to the group when we begin again.

Library Digital Preservation System

Create a preservation system for born digital and digitized materials to meet the needs of the FSU Libraries Digital Preservation Framework in AWS using Archivematica (AM), an open source software. Enable AM to work with DigiNole to allow for simplification of ingest processes for both access and preservation. Enable Ringling Museum to access AM as a test case for further expansion of service to other organizations.
Initiative Leads
Krystal Thomas, Digital Archivist
Katie McCormick, Associate Dean for Special Collections and Archives
Malcolm Shackelford, Systems Administrator
David Rodriguez, Digital Services Librarian
Louis Brooks, Head of Systems
Digital Infrastructure
This initiative is completed. Archivematica (AM) is fully deployed and operational. The system is successfully being used to process preservation packages for the Ringling Archives and for Special Collections materials on a regular basis. Development to have AM interact with DigiNole has been moved to a future project to follow migration of DigiNole to a new platform in the near future.

Archivematica (AM) is fully deployed at this time. The system is successfully being used to process preservation packages for the Ringling Archives and for Special Collections materials since this fall. Moving all materials out of Glacier through AM and into Glacier Deep Storage will be a priority in the spring semester. The development to have AM interact with DigiNole is still forthcoming.

A production instance of Archivematica (AM) went live in mid-July 2021 with organization for FSU Libraries and the Ringling Archives to have their own storage using the same interface. In the next few weeks, we'll begin the loading of materials that were being stored in Glacier. This involves using the Bag-It tool to package and ingest into AM and helping Ringling start their loading processes as well.